View Automation Usage

Automation Usage provides a consolidated view of how automation features are used across the system. It displays usage statistics for dashboards, runbook templates, intents, golden rules, and other automation assets, along with user login and license information.

From this page, you can quickly understand overall automation adoption, such as how many automation assets exist, how frequently they are executed, and how users interact with automation features during the current week and over time. Detailed metrics help you analyze usage trends for dashboards, runbooks, intents, and Golden Engineering Studio (GES) rules.

Click the  icon from the Quick Access Toolbar, then select Domain Summary from the drop-down menu to view automation usage.

The Automation Usage pane opens as follows:

The Automation Usage tab includes:

Out of License: Display out of license information for this year and the last year.

Note: The data for this week is counted from Monday this week to the day the report is created. The data for the week is updated each hour.

User Login Matrics

This block shows the user login data via different applications or portal for This Week and All History.  

Automation Usage Metrics

The Automation Metrics page includes the following metric blocks:

• Published Dashboards

• Published Runbook Templates

• Golden Config and Golden Intent

Each block displays usage statistics for the current week and historical totals.

Published Dashboards Metrics

The Published Dashboards block displays usage statistics for published Observability dashboards.

Metrics Shown in the Block:

• Total Count - Displays the number of published Observability dashboards that currently exist.

• Viewed This Week - Displays the number of times published dashboards were opened during the current week.

• Viewed (All) - Displays the total number of times published dashboards have been opened.
  

  Note: View counts include dashboards that were previously published but are now unpublished or deleted.

View Dashboard Usage Details:

Click Details to open the Usage of Published Observability Dashboard dialog. In this dialog, you can:

• View each published dashboard and its usage statistics

• View the dashboard location path and author

• See Viewed Times of This Week and Viewed Times of All

• Sort the list by clicking a column header

  Note: Only existing published Observability dashboards are listed.

Published Runbook Template Metrics

The Published Runbook Templates block shows how often published runbook templates are used.

Metrics Shown in the Block:

• Total Count – Displays the number of published runbook templates that currently exist. 
• Used This Week – Displays the number of times published runbook templates were used during the current week. 
• Used (All Time) – Displays the total number of times published runbook templates have been used. 

View Runbook Template Usage Details:

To view usage details for individual runbook templates, click Details to open dialog.

Click Details to open the Usage of Published Runbook Template dialog. In this dialog, you can:

• View each published runbook template and its usage statistics

• See Used Times of This Week and Used Times of All

• Sort the list by clicking a column header

• View the template location path and author

Golden Config and Golden Intent Metrics

The Golden Config and Golden Intent block displays summarized usage statistics.

Golden Config Metrics:

• Total Count - Displays the number of Golden Config rules.

• Run Times (This Week) - Displays the number of times Golden Config rules were executed during the current week.

Golden Intent Metrics:

• Total Count - Displays the number of seed Golden Intents.

• Run Times (This Week) - Displays the number of times cloned Golden Intents were executed during the current week.

To provide accurate data, the system displays automation usage statistics for each function, including the number of automation objects created and the number of times they are run.
 

The metrics included in Automation Usage report cover the data of interactive automation, preventive automation and triggered automation, and the main metrics are summarized in the table below.

Out of License Summary

You can check how much intent quota is left, and how many times the limitation of the license has been exceeded in the Out of License block.  

The Out of License Summary (the accumulated times of using PA license beyond license limit) for this year and last year is displayed.

• Out of License Summary (PA license is purchased):
  
  
  • Node License: Displaying how many times you discovered more devices than the node license. The system allows you to discover more devices than the node license. The devices exceeding the node license are listed with limited functions.
  • Seat License: Displaying how many times users failed to login due to insufficient seat license.
  • PA License: "Purchased" is displayed. PA license is purchased, and you do not have the limitation to execute the intent. 
• Out of License Summary (PA license is not purchased): 
  
  
  • Node License: Displaying how many times you discovered more devices than the node license. The system allows you to discover more devices than the node license. The devices exceeding the node license are listed with limited functions.
  • Seat License: Displaying how many times users failed to login due to insufficient seat license.
  • PA License: Displaying how many times users have used PA license quota after the quota runs out.
• General Rules of License Summary:
• The out of license data for last year will not be influenced by license conditions for this year.
• After upgrading NetBrain to a new version, the exceeding Node License/Seat License/PA License data will be cleaned. 
• Afte PA license is purchased, the Out of License data for PA license will be cleaned.

Report Automation Usage Via Email

The system supports sending your automation usage report via email.

When automation metrics are included in email notifications, they are presented as text summaries instead of UI blocks. For example: There are 5 Published Observability Dashboards which have been viewed 20 times this week and 290 times in total. There are 5 Published Runbook Templates which have been used 20 times this week and 290 times in total.

1. Click Email Report.
2. Define the settings for sending automation usage report via email:
   1. Frequency of Sending Email: Select a frequency of sending the automation usage report. You can choose to send automation report via email on a daily basis or on a weekly basis. 
      

      Note: After you select the frequency of sending email, the last report generated in the day (Daily) or the last report generated in the week (Weekly) will be sent

   2. To: Enter the recipient of the email.
3. Click OK.
   

   Note: You can click Send Now to send the email right now.

The report is generated locally and is not uploaded to the NetBrain license server.

See also:

• Triggered Automation
• Preventive Automation
• Manage License